1. What is the difference between a travel authority and a foreign travel order?
A Travel Authority and a Foreign Travel Order is one and the same. There are two types of Travel Orders, Foreign Travel Order ( for foreign / oversees travel) and Local Travel Order (for domestic travels)
2. When do I need a Foreign Travel Order /Travel Authority ?
Any government employee leaving the country should have a travel authority regardless of nature and duration.
3. Why is there a need to still justify a travel while in fact it is an international commitment?
All Sectoral Offices/ Attached Agencies and Corporations are to submit a list of International Commitments attended to
by officials and employees of the Agency.
If the request for a foreign travel order for an official or employee is not included in the submitted matrix by his/her
agency, a justification is necessary.
Moreover, all officials and employees requesting for travel authority are required to submit satisfactory justification why
the travel authority should be granted.
Attendance to International Conference, seminars and meetings in itself, whether part of an international commitment or
not, shall not be an acceptable justification for the said request. The additional justification must declare specific
details including the exact objective of the trip, the role of every applicant in the conference, etc. and the gains that the
applicant aims to bring back to his agency and/or the DOTC.
Failure of the applicant/s to submit the required satisfactory justification will be a ground for denial of the request for
4. Why are Consultants and Job order personnel cannot be nominated and eventually attend foreign scholarships?
It is a policy that candidates for trainings, scholarships or seminars must have a permanent appointment. As career
personnel, the Government will be able to make full use of whatever experience and knowledge they would acquire.
5. Are non-permanent personnel involved in undertaking and implementing foreign assisted projects allowed to
attend trainings in connection with the projects?
Yes, they are allowed to travel.
6. Can we allow an official to travel on official time to inspect or visit facilities as invited by the service contractors/
providers/suppliers (i.e. Railway projects, constructions, maintenance of facilities)?
Heads of agencies or officials in should seek clearance first from the Honorable Secretary prior to seeking travel authority.
A visit inspection of facilities could be allowed after post qualification of the contractor/supplier pursuant to R.A. 9184,
RA 3019 and RA 6713. Therefore, officials or employees are enjoined not to accept invitation to travel funded directly,
fully, partially by contractors or suppliers of goods, equipment and services to undertake assessment of their capabilities
as such contractors or suppliers.
7. Why are those on foreign official travels not allowed to claim clothing allowance?
Pursuant to OP MC No. 52, series 0f 2003, the grant of clothing allowance in connection with foreign trips of government
officials and employees, regardless of nature/ purpose/ duration/ destination, is suspended indefinitely.
8. Who are entitled to P1,500.00 and P600.00 pre-travel expenses?
Government officials and personnel authorized to travel abroad shall be entitled to P1,500.00 pre-travel expenses if the
nature of their trips are conferences, special missions, and other non-study trips. On the other hand, those whose trips
fall under the category of trainings and scholarships for academic and non-academic programs, including extensions are
entitled to P600.00.
9. Who are entitled to payment of travel tax?
The official foreign travels of government officials and personnel are exempted from the payment of travel tax, except for
government-owned and controlled corporations and government financial institutions who are authorized to shoulder the
travel tax of their personnel travelling abroad for official purposes.
10. Who is entitled to daily subsistence allowance (DSA) and what is its basis?
Attendees/delegates to international meetings are entitled to DSA based on the rates provided by UNDP every month.
Said rates cover the hotel and daily allowance which were carefully researched and studied by UNDP per region.
However, DSA will not be given to the attendees/delegates if the host country/institution will shoulder/cover their
If for example, only the accommodation will be shouldered, the attendee is given DSA pro-rated, in other words the
% amount to cover meals will still be given to him, not the full DSA amount.
Please note that the DSA constantly change. The DSA indicated by HRDD for a specific travel depends on the
UNDP Index on the date the travel authority was prepared.
11. I am the Head of Delegation (HOD), am I automatically entitled to Representation Allowance?
No. Representation allowance is only given to the Head of Delegation, if it will require said official to host meetings,
outside of the Programs arranged by the Host Country, and if and only when, giving of tokens to other delegates
is part of the Meeting's protocol.
Per Memorandum Circular # No. 7 only Undersecretaries , Assistant Secretaries and officials of equivalent ranks,
are entitled to representation allowances.
12. Why am I being requested to submit to DOTC HRDD, a Letter of Credentials as part of my documentary
requirement when I am attending an IMO meeting/ Workshop?
A letter of Credentials is a requirement to all international meetings relating to maritime concerns, particularly,
Organization (IMO), International Mobile Satellite Organization (IMSO), International Oil Pollution Compensation
funds (IOPC) and other similar organization where the Philippines is invited to send its representatives.
It is a requirement of DFA that all representatives/delegates of the Philippines shall be properly endorsed to said
organization, hence request for a Letter of Credentials shall be forwarded/addressed to Undersecretary
Jose Brillantes, Office of the United Nations and Other International Organizations, Department of Foreign Affairs.
This Letter of Credential shall be attached to the attendees request for Travel Authority.
13. As an Official Representative to an International Meeting, am I allowed to enter into a Memorandum of
Agreement or Memorandum of Understanding (MOA/MOU).
NO. The concerned official should seek first the approval of the President of the Philippines before entering into a
MOA of MOU.