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Personnel Division

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The Personnel Division is the human resource management arm of the DOTC-Central Office, its Regional Offices and Project Management Offices, that provides services to all personnel from employment to retirement (except training and Development that is handled by the HRD Division). It also provides guidance and support to the Department's Sectoral Offices and Attached Agencies on all matters pertaining to personnel policies and transactions.


It is accredited by the Civil Service Commission to take final actions on appointments pursuant to CSC Resolution No. 991246 dated 01 August 1999. It implements the four (40 mechanisms essential to comprehensive HR management: Merit Selection Plan (MSP), Performance Evaluation System (PES), Program on Awards and Incentives for Service Excellence (PRAISE), and Grievance Procedures.

In keeping with the global HR trend, the Personnel Division constantly updates its personnel policies, and is now gearing toward Competency Based Management (CBM).


 

Our Mission
To provide human resources with the highest integrity, professional/ ethical standards and competence, fully equipped with the state-of-the-art technology and logistics.

To continually work for the improvement of systems, services and employees' welfare.

To recognize and reward excellent performance.

Our Vision
The highly evolved human resource management team in the entire DOTC family.

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icon_list HR POLICY, RECRUITMENT AND PRODUCTIVITY MANAGEMENT SECTION

     Core Functions:

  •  Recruitment and Selection
  •  Policy Formulation/Reformulation
  •  Performance Management
  •  Personnel Movement
  •  Program on Awards and Incentives for Service Excellence
  •  Human Resource Information System
  •  Records Maintenance


 icon_list COMPENSATION AND BENEFITS SECTION

      Core Functions:

  •  Time and Attendance Monitoring
  •  Leave Administration
  •  Compensation and Benefits
          - Facilitation of GSIS/ PhilHealth/ Pag-Ibig membership, loans, and claims
          - Salary Adjustments/Step Increment

          - Retirement Benefits

  •  Records Maintenance

 icon_list Contact Us

     Telephone Numbers:
            Direct Line       : (02)727-1716
            Trunkline locals : 727-7960 locals: 322 to 323 / 243
             
      E-mail Addresses:
            - personnel@dotc.gov.ph
               - This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

folder_man HR POLICY, RECRUITMENT AND PRODUCTIVITY MANAGEMENT SECTION

 

 icon_list  Action Officers


 icon_list DOTC Merit Selection


 icon_list Program on Rewards and Incentives for Service Excellence (PRAISE)

  • Employee Information Guide on the DOTC PRAISE (For Updating)


 icon_list Downloadable Forms

 

 icon_list Laws, Policies & Orders

 

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folder_man COMPENSATION AND BENEFITS SECTION

 

 icon_list  Action Officers


 icon_list Procedures in the Filing, Processing, and Approval of Application for Leave of Absence

 icon_list Procedures in the Availment, Processing, and Approval of Application for the following Leaves of Absence on

    Special Cases

 icon_list Procedures in the Filing, Processing, and Approval of Application for Monetization of Leave Credits

 icon_list Employee Guide on Official Working Hours and Office Attendance

 

 icon_list Employee Guide on Leave of Absence


icon_list Downloadable Forms  

icon_list Laws, Policies & Orders

  • Office Order No. 2012-02
    Implementation of CSC Memorandum Circular No.2, s.2012, Special Emergency Leave to Government Employees
    Affected by Natural Calamities/ Disasters
  • Office Order No. 2011-20
    Revised Integrated Policy on Time/ Attendance Monitoring and Leave Administration for the Employees of the
    Department of Transportation and Communications - Central Office
  • Department Order No. 2009-26
    Monitoring of Attendance of Officials and/or Presidential Appointees, Leave Administration, and Guidelines and
    Procedures in the Designation of Officer-In-Charge (OICs)

 

 comment_48 Frequently Asked Questions (FAQs)


  1.    What is unauthorized or unfiled leave?


  2.    What is the effect of unauthorized/unfiled leave?

 

  3.    What is the prescribed filing period for leaves of absence?


  4.    What is the effect of late filing/submission of approved leave?

 

  5.    When is advance filing of application for sick leave necessary?

 

  6.    What is Forced Leave?

 

  7.    What will happen if officials and employees with more than ten (10) days vacation leave credits do not go on Forced 
         Leave?

 

  8.    When are officials and employees, with less than ten (10) days vacation leave credits still required to go on Forced Leave?

 

  9.    What will happen if the scheduled Forced leave was cancelled in the exigency of the service?

 

 10.    When is Special Privilege Leave (SPL) allowed to be filed after its availment?

 

 11.    Can everyone avail of the Parental Leave (Republic Act No. 8972 - Solo Parent Act)?

 

 12.    How can a solo parent avail of the Parental Leave?

 

 13.    Can every female official/employee avail of the Special Leave Benefits for Women  (Republic Act No. 9710 – Magna 
           Carta of Women)?

 

 14.    What is Special Emergency Leave (SEL)?

 

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icon_pin Office Requirement

          - Back to Downloadable Forms -

 

icon_pin GSIS Requirement

          - Back to Downloadable Forms -

 

icon_pin PhilHealth Requirement

          - Back to Downloadable Forms -

 

icon_pin PAG-IBIG Requirement

         -Back to Downloadable Forms-

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 


 

 

 

comment_48 Frequently Asked Questions (FAQs)

 

 

1. What is unauthorized or unfiled leave?

       Both mean the same, being absent from work without approved leave. - back to Top -

 

2. What is the effect of unauthorized/unfiled leave?

      All officials and employees who are absent without approved leave shall not be entitled to receive their salaries
      corresponding to the period of their unauthorized absence pursuant to Section 50 of Rule XVI of Executive Order No. 292.

      - back to Top -

3. What is the prescribed filing period for leaves of absence?

       All applications for leaves of absence should be filed five (5) days before the actual leave except sick leave which is usually
       filed upon return to work and must be submitted within 6th working day to the Personnel Division. 

      - back to Top -

 

4. What is the effect of late filing/submission of approved leave?

       Failure of officials and employees to submit their approved leave applications to the Personnel Division within the allowable
       period of filing/submission will render such leave as unauthorized leave and the period of absence shall be deducted from
       their salaries. - back to Top -


5. When is advance filing of application for sick leave necessary?

       For scheduled operation and/or advice to rest due to employee's illness, the leave application shall be submitted prior to the
       effectivity of such leave, to be supported by a Medical Certificate issued by the attending physician indicating therein the
       License Number, name of Hospital/clinic Address, Telephone Number, tax Identification Number, duly noted by the 
       Department Physician. - back to Top -


6. What is Forced Leave?

       Officials and employees with ten (10) days or more vacation leave credits shall be required to go on vacation leave whether
       continuous or intermittent for a minimum of five (5) working days annually . - back to Top -


7.  What will happen if officials and employees with more than ten (10) days vacation leave credits do not go on
       Forced Leave?

       The mandatory annual five-day vacation leave shall be forfeited if not taken during the year. The same shall be deducted from
        the official's and employee's accumulated vacation leave credits even not enjoyed. - back to Top -


8. When are officials and employees, with less than ten (10) days vacation leave credits still required to go on
       Forced Leave?

      Officials and employees with accumulated vacation leave credits with less than ten (10) days shall have the option to go on
       forced leave or not. However, officials and employees with less than ten (10) days vacation leave credits who availed of
       monetization shall still be required to go on forced leave. - back to Top -

 
9. What will happen if the scheduled Forced leave was cancelled in the exigency of the service?

      In cases where the scheduled leave has been cancelled in the exigency of the service, the scheduled leave not enjoyed shall
      no longer be deducted from the accumulated vacation leave credits.  - back to Top -


10. When is Special Privilege Leave (SPL) allowed to be filed after its availment?

       Application for SPL should be filed five (5) days prior to its availment. However, SPL on emergency cases shall be filed
       within the day upon return to work, and the supervisor/office should be informed of the reason for availing such leave.

       - back to Top -


11. Can everyone avail of the Parental Leave (Republic Act No. 8972 - Solo Parent Act)?

       Parental Leave refers to seven (7) days leave of absence granted to a solo parent who has the sole custody and
       responsibility of the child/ren annually over and above the vacation, sick, maternity, special privilege leaves provided the 
       parent has rendered at least one (1) year of service regardless of employment status.

       It is non-convertible to cash and non-cumulative, and the application shall be filed five (5) days before the leave. In case of
       emergency however, it shall be filed within the day upon return to work. 
- back to Top -


12. How can a solo parent avail of the Parental Leave?

      The solo parent shall submit to the Personnel Division a Solo Parent Identification Card or Certification issued/validated by
       the Department of Social Welfare and Development (DSWD) within the month of January every year. Non- submission of the
       ID or Certification thereof shall render the concerned employee disqualified to avail of such leave. 
- back to Top -

 

13. Can every female official/employee avail of the Special Leave Benefits for Women  (Republic Act No. 9710 
       Magna Carta of Women)?

       It is only granted to those female public sector official/employee who undergo surgery due to gynaecological disorder, 
       regardless of age and civil status, for a maximum of two (2) months with full pay based on her gross monthly compensation,
       provided she has rendered at least six (6) months aggregate service in any or various government agencies for the last
       twelve (12) months prior to undergoing surgery. 
- back to Top -


14. What is Special Emergency Leave (SEL)?

       SEL refers to five (5) days leave of absence granted to those officials and employees directly affected by natural calamities
       and disasters.

       SEL may be availed of within thirty (30) days from the first day of calamity declaration by proper government
       agencies/authorities. It may be applied for five (5) straight/continuous working days or on staggered basis and will not be
       deducted from the official's or employee's leave credits, for any of the following purposes:

  • urgent repair and clean-up of damaged house
  • being stranded in affected areas
  • disease/illness of employees brought by natural calamity/disaster
  • caring of immediate family members affected by natural calamity/disaster

     - back to Top -

 



About Us

The Department of Transportation and Communications (DOTC) is the primary policy, planning, programming, coordinating, implementing and administrative entity of the executive branch of the government on the promotion, development and regulation of a dependable and coordinated network of transportation and communications systems, as well as in the fast, safe, efficient and reliable transportation and communications services.

Know more about DOTC

Did You Know...

  • that the DOTC is the biggest among the executive departments?

    The Department covers road, rail, air, water and communications sectors. To carry out its mandate, the Department has fifteen (15) attached agencies / corporations and three (3) line / sectoral offices.

    Please visit the sectoral and attached agencies, to know more about the Department.

Contact Us


Address:
The Columbia Tower
Ortigas Avenue, Barangay Wack-wack
Mandaluyong City 1555

Trunk line: 727.7960 to 69

Public Assistance Center:
7890 | Online Complaint Form

DOTC-Gender & Development Desk

Fax Number: 723.4925


Email
: webmaster@dotc.gov.ph

DOTC Directory


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